1. Information we collect
We collect information needed to provide the recruiting workspace, including:
- Account information: name, email address, Google account identifier, assigned product access, and workspace role.
- Recruiting information: job descriptions, candidate records, professional profile evidence, evaluations, outreach, replies, meeting details, and activity history supplied or generated by authorized users.
- Google Workspace information: only after a user grants permission, Autopilot may send Gmail messages, read Gmail messages needed to identify recruiting replies, and create or review Calendar events needed for recruiting scheduling.
- Technical information: security, session, diagnostic, audit, and integration logs needed to operate and protect the service.
2. How we use information
We use information to authenticate authorized users; provide candidate sourcing, evaluation, outreach, reply handling, and scheduling features; maintain security and audit history; troubleshoot the service; and comply with applicable obligations. Google user data is used only to provide the user-facing features described in this policy.
3. Google API data
Autopilot requests the minimum Google permissions required for enabled features: basic identity, Gmail sending, Gmail read-only access for recruiting replies, and Calendar event access for scheduling. Access is tied to the Google account that granted permission. Autopilot does not use Google user data for advertising and does not sell Google user data.
Autopilot's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including its Limited Use requirements.
4. Storage and security
We apply reasonable administrative and technical safeguards. Google refresh tokens are encrypted before storage, access is restricted to authorized application processes, and product access is managed through Central SSO. No internet service can guarantee absolute security.
5. Sharing and service providers
We do not sell personal information. Information may be processed by infrastructure, email, Google API, analytics, security, and AI service providers only as needed to operate Autopilot. We may also disclose information when required by law or to protect users, the service, or others.
6. Retention and user controls
We retain information while it is needed for the workspace, security, legal, and operational purposes. Authorized administrators may disable product access. Users may revoke Autopilot's Google access from their Google Account permissions; doing so disables connected Gmail and Calendar features. Requests to access, correct, or delete eligible information may be sent to the contact below.
7. Recruiting decisions and candidate information
Customer organizations and their authorized recruiters are responsible for the candidate information they submit and for their recruiting decisions. Autopilot supports recruiting workflows but does not make final employment decisions on behalf of an organization.
8. Changes to this policy
We may update this policy to reflect product, legal, or operational changes. The effective date above will be updated when changes are published.
9. Contact
For privacy or Google data questions, contact mannan@i8is.com.